Job Description
Current UC employees must apply internally via SuccessFactors Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to 53,235 students, nearly 12,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times has called "the most ambitious campus design program in the country."
With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, the oldest and one of the largest cooperative education programs, a dynamic academic health center and entry into the Big 12 Conference, UC's momentum has never been stronger. UC's annual budget stands at $1.85 billion, and its endowment totals $2 billion.
UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC's success.
Job Overview The Program Coordinator is a key team member responsible for providing administrative and logistical support to ensure the smooth operation of academic programs. Reporting to the Program Director and working closely with the Program Manager, this role focuses on enhancing student services, managing program documentation, and coordinating events to support the academic goals of the department. Operating within a collaborative team environment, the Program Coordinator plays a vital role in fostering a welcoming and efficient atmosphere for students, faculty, and staff. With a commitment to timely and accurate task completion, exceptional student service, and effective collaboration, this position adapts to evolving responsibilities to meet the needs of the department or division.
Essential Functions 1. Administrative Support
- Prepare and maintain enrollment reports, program deadlines, and related documentation.
- Assist with course orders, student course permissions, and classroom scheduling.
- Process student requests, including reinstatements and program extensions.
- Compile statistics and generate reports for review by the Program Manager and Department Heads.
2. Event Coordination
- Plan and manage logistics for key events, such as student orientations, prospective student weekends, and faculty-student gatherings.
- Handle room bookings, transportation, and other event-related arrangements.
- Develop marketing materials, such as posters, to promote events and recruit program participants.
3. Student Services
- Act as the primary point of contact for student inquiries, mail distribution, and file updates.
- Assist with degree audit waivers, exceptions, and graduation requirements.
- Support graduate program application processes, including tracking transcripts, collecting acceptance letters, and updating databases.
4. Collaboration and Teamwork
- Work closely with the Program Manager to streamline workflows and optimize task distribution.
- Coordinate with student workers to ensure office tasks are completed efficiently.
- Support the Program Manager in executing academic initiatives and program strategies.
- Implement marketing and recruitment strategies to attract students and program participants.
- Provide administrative support for graduate student graduation requirements and application processes.
- Collaborate with the Program Manager to manage course scheduling and classroom changes.
- Adapt to evolving responsibilities based on the needs of the team, business unit, or division .
Required Education - Bachelor's Degree.
- Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Required Experience One (1) year of program coordination experience.
Required Trainings/Certifications N/A
Additional Qualifications Considered - Strong data-entry and computer skills including experience using Microsoft Office Suite.
- Strong written and oral communication skills to support directors with official offer letters, email distributions, and online information is preferred, particularly within an academic setting.
- Strong organizational and time management skills.
- Excellent interpersonal skills and professional demeanor.
- Demonstrated ability to work well in a collaborative, team-based atmosphere.
- Demonstrated success in working in an administrative support role.
- Prior experience working in an institution of higher education.
- Experience with website management.
- Familiarity with University-specific software programs.
Physical Requirements/Work Environment - Office environment/no specific unusual physical or environmental demands.
Application Process Applicants must submit a cover letter, resume, and three references.
Compensation and Benefits UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Eligibility varies by position and FTE. Highlights include:
Comprehensive Tuition Remission UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.
Robust Retirement Plans As a UC employee, you won't contribute to Social Security (except Medicare). Instead, you'll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 10-14% of your salary.
Real Work-Life Balance UC prioritizes work-life balance with a generous time-off policy, including:
Vacation and sick time
11 paid holidays and additional end-of-year paid time off (Winter Season Days)
6 weeks of paid parental leave for new parents
Additional Benefits Include: - Competitive salary of $50,000 based on experience
- Comprehensive health coverage (medical, dental, vision, prescription)
- Flexible spending accounts & wellness programs
- Professional development & mentorship opportunities
For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at
jobs@uc.edu The University of Cincinnati is an Equal Opportunity Employer. REQ: 98298
Program Coordinator, College of Arts and Sciences Date: Apr 11, 2025
Location:
Cincinnati, OH, US
Facility: Main Campus
Nearest Major Market: Cincinnati
Job Segment: Administrative Assistant, Program Manager, Data Entry, Medicare, Administrative, Management, Research, Healthcare
Job Tags
Holiday work, Work experience placement, Winter season, Flexible hours, Weekend work,