Job Description

Salary: See Position Description
Location : Fayette, AL
Job Type: Full-Time
Job Number: 06002
College/Division: BSCC-501145-TRIO - Fayette
Opening Date: 04/03/2025
Closing Date: 4/17/2025 11:59 PM Central
Campus Location: Bevill State Community College


Position Summary


The Records Manager will report to the project director(s) and serve as personal assistant and manage the daily operations of the office. Continued employment is contingent upon funding. This position is not eligible for non-probationary status.
Salary: Appropriate placement on Bevill State Community College Salary Schedule: E5, Grade 06, $28,836 - $46,327.

Work Hours: Monday through Thursday, 7:30 a.m. - 5:30 p.m., Friday 7:30 a.m. - 11:30 a.m.

Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following:

• An on-line application
• Current rsum
• Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.

Essential Duties and Responsibilities

1. Serve as personal assistant to Project Director(s) and Project Coordinator(s) maintaining strict confidentiality when dealing with project participants and their records.
2. Organize and maintain files and records of documentation for the Upward Bound Office and review them for accuracy and completeness.
3. Enter accurate data into the BLUMEN computerized database management system.
4. Compute and request monthly participant stipends.
5. Assist Project Director with the submission of the Upward Bound Annual Performance Report.
6. Exhibit initiative to pursue tasks outside primary area as need dictates.
7. Serve as assistant for the office, receive visitors, taking and routing phone calls, setting up appointments and making requests for information or services.
8. Serve as liaison between Project Director(s), Project Coordinator(s), and high school On- Site Coordinators and Tutors.
9. Compose letters, memos, and generate a variety of reports as required.
10. Prepare agendas; record and transcribe minutes for assigned committee meetings.
11. Maintain office supplies inventory and ensure office equipment is kept in working order.
12. Serve as a member on various committees.
13. Attend college functions as required.
14. Assign duties to and supervise student workers.
15. Assist in planning and implementing special events, activities, and programs.
16. Assist with Upward Bound Project registration.
17. Perform secretarial and clerical tasks for the Upward Bound Project.
18. Maintain program fiscal records.
19. Assist the Project Director(s) and Project Coordinator(s) to the maximum extent feasible in attending to their respective duties.
20. Perform other program-related responsibilities as assigned by Project Director(s), Project Coordinator(s), the Associate Dean of Planning, Research, and Student Success, the Vice President of Instructional and Student Services, or President of Bevill State Community College.

Qualifications


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM EDUCATION and/or EXPERIENCE

1. A minimum of an associate's degree from an accredited institution in office management, accounting, business, or a business-related field is required. Bachelor's degree is preferred.
2. A minimum of one (1) year of experience working in an office environment is required.
3. Proficiency in computer database management in order to generate reports for effective project management and for the U.S. Department of Education is preferred.
4. Preference given to those with TRIO working experience and a background similar to the target population.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Ability to read, speak, and understand oral and written information in English
2. Ability to organize efficiently.
3. Ability to follow instructions and adhere to prescribed routines.
4. Ability to multi-task and prioritize issues.
5. Ability to work and communicate with a variety of people from diverse backgrounds.
6. Ability to work with minimal supervision/ work independently.
7. Ability to operate in a professional manner at all times.
8. Conscientious- care about how work is done and desire to do a good job.
9. Initiative- responding to downtime by taking responsibility to do other work.
10. A positive attitude regardless of circumstances at hand.

Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline.Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Bevill State Community College from the institution(s) granting the credits.

APPLICATIONS ARE ONLY ACCEPTED ONLINE AT:
BACKGROUND CHECK STATEMENT:
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.


Bevill State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bevill State Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Bevill State Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.

Bevill State Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Bevill State Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC's website ( Specific questions regarding Bevill State's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.

If you need assistance, please contact the Human Resources Department.
Monday - Thursday: 7:30 am - 5:30 pm
Friday: 7:30 am - 11:30 am
205-387-051, ext. 5784.

If you need technical assistance after reviewing the instructions, please contact:
NEOGOV Customer Service
Monday-Friday: 8:00 am - 5:00 pm PST
(855) 524-5627.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)

Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)

Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)

Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)

Contracted Work Days
260

Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II - Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)
Law Enforcement Officers :
Tier I -Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II - Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)

Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit

Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).

Duty Hours
(hours vary by campus and needs of the student)

Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at Alabama Community College System

Job Tags

Holiday work, Full time, Temporary work, Part time, Work experience placement, Christmas work, New year, Monday to Friday, Monday to Thursday,

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